Make the most of a small office with these tips! | Article – HSBC VisionGo

Stressing out about the limited space in your office? Here are some tips to help maximize utilization and provide an organized working environment for
Management  ·    ·  3 mins read

crowded office

When you picture your dream office, you probably imagine a spacious open room with lots of natural light filtering in through the floor to ceiling windows, a huge desk to work from, capacious pantry rooms where you can enjoy Friday happy hours with the team, and maybe a few other fun amenities you probably don’t need but would love to have.

It’s not exactly like most people would choose to have a small office, but as we all know: space is an expensive commodity. And as the Tiny House Movement takes off around the world, even Elon Musk has given up his lavish mansion earlier this year to live in a 400 square foot home. Slowly but surely, minimalism and sustainable living seem to be the way of the future, which is great! Much like tiny homes, with some smart planning, you too can efficiently utilize your compact office space.

A group of people in a room

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Be open to open-plan workspaces 

It’s official, cubicles are out!

Whether you have a big office or a mini one, workstation walls and dedicated L-shaped heavy desks can make your office spaces look extra-cramped. Many modern offices have ditched the partitions and switched to open areas with shared desks and tables in recent years. Trends like hot-desking and co-working have also gained traction, and for good reason. 

In addition to being an effective space-saver, this once alternative workspace style has made its way into the mainstream for its flexibility and collaborative qualities. Bring your team together and make every square meter count by minimizing private rooms in your office and opening up the space for shared workstations


Clean Desk Policy: the office equivalent of Mindfulness - Mike Maddux


Clean and clear!

Let’s channel our inner Marie Kondo so your office only contains items that spark joy… Or are essential for your work. Have your employees go through storage cabinets and drawers, and discard anything that isn’t needed like five year-old binders and folders, pens running out of ink, the fax machine that nobody has used since 2010… If you and your team members don’t need or use it, ditch it.

Implement a “clean desk policy” or make it a weekly routine to remind team members to be purposeful with how they organize their personal space. A clean and sleek space gives the illusion of a more spacious office, and enables employees to stay better organized. Plus, a less cluttered office, a less cluttered mind! 

Should I Empty my File Cabinets Before I Move? - Master Movers


Go paperless  

You might not notice it but after a while, paper piles up and takes up a lot more space than you think. Nowadays, our reliance on computers means that we can forgo the traditional way of keeping physical copies of documents and contracts filling up rows upon rows of cabinet files. 

It takes a bit of effort initially, but digitizing your company’s paperwork is the way to go. Many software systems now allow virtual contracts and forms to be easily created, signed and filled in. It is an easy way to store, organize and locate big loads of files. With paper files converting into digital ones on your hard drive, you can finally get rid of those bulky shelving units, allowing more space for other purposes.

In the long run, lowering your team’s reliance on paper can save space and costs (let’s not forget how expensive printers and cartridge refills can be, it does add up!), and is also more environmentally sustainable. It’s a win-win!


Open plan 2.0: Tips for a successful transition to a new open-office design


It’s all about multifunctionality

Take a look around your office… Do you have a reception area with chunky armchairs taking up far too much space? Are there any empty cabinets and shelving units gathering dust somewhere in the corner? How about the unoccupied desks or rooms that are only used once in a blue moon?

Start by mapping out the various areas of your office and taking time to understand the needs of your employees. Sure, conventional offices always have large conference rooms with a sizable boardroom table and swivel chairs; but is it really required for your team? 

Every square inch of your office should be accommodating and functional with the sole purpose of assisting the everyday work of your business. If your team members don’t really enjoy having meetings in the conference room, why not turn it into a multi-functional common area so that it can be better utilized!

Then there’s the matter of furniture. It pretty much goes without saying that large bulky furniture is a no-go for small offices. Instead, embrace the tininess of your office and invest in smaller or multifunctional furniture that fits the space. Replace traditional heavy-duty desks and filing cabinets with smaller scaled ones to make your space look roomier and more put together. 

Plus, having less desk space can also encourage employees to stay organized with their desk layout and drawer organization! Flexible and multi-functional furniture is also the way to go when space is limited. Extendable tables, foldable chairs and compact drawers on wheels are great space-saving alternatives. 

If a new meeting room or phone booth is really needed at your office so employees can have a quiet space for a phone call or meeting, you can create one without taking on new construction and using up more space at your office.

Modular booths like QUBIC Smart Booth provide easy, one-and-done solution. The flexibility and different sizes of these Smart Booths are perfect for offices with limited space. Booths can be installed in a single day, and come with a sound-isolating feature and an admin panel where you can manage when booths can be used. 

With these tips, you can start revolutionizing your small office today!

Kathryn Dee
Kathryn Dee
Booqed Limited
Booqed Limited