Tips to get your ID approved quickly by the Companies Registry | Article – HSBC VisionGo

Avoid delays by ensuring your director and shareholder’s IDs are submitted correctly during your registration process.

Legal  ·    ·  1 mins read


A vital part of the company registration process in Hong Kong is the submission of each director and shareholder's IDs to the Companies Registry (CR), which is the government body facilitating the business registration process. 

While this is a fairly standard part of the documentation, it often becomes a roadblock as IDs are frequently rejected due to errors or incomplete information. Of course, you can resubmit them, but it ends up delaying the process and costs you your application fees.  

So here are some pointers to get your IDs approved on the first try

Submit certified true copies

All directors and shareholders must submit a copy of their identification document, and these MUST be certified as true copies by: 

  • Certified Public Accountants
  • Hong Kong Solicitors
  • Notaries Public

Foreign directors and shareholders also need to notarize the copies of their IDs through a notary public (While a notarized copy is similar to a certified true copy, it has more weightage as notarized documents are recognized internationally).

Make sure all documents are legal and correct 

The only way to prove the genuineness of your documents is to get them certified as true copies through a notary public. Notaries public are senior lawyers who can usually boast of 15+ years of professional experience. They are appointed by the government and follow the Notaries Public Act.

Find the correct notary public

Without the right notary public, your ID’s true copies won’t be worth much, so please select your notary public with care. We at Osome have put together a short checklist of things to keep in mind while engaging a Notary Public.

1. Find out if the notary public’s commission is current. If it is not, any document notarized by them will not be legally authenticated.

2. Obtain a copy of the notary's certificate confirming his commission.

3. Request the notary public to include their website on the true copy for verification purposes. 

Other Important Details For Notarized/Certified True Copy Documents 

  • Make sure the document is in English. If the original document is not in English, you must submit an English version by a recognised translator. A copy in any other language will not be accepted.
  • Make sure to submit a clear and readable certified true copy of your passport in colour.

If you don’t want the hassle of undertaking this process, then do reach out to our team at Osome. ID certification/notarization forms a part of our 360-degree company registration process, and we would be happy to share our expertise with you. 

Osome Hong Kong
Osome Hong Kong
Osome Limited
Osome Limited